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Frequently Asked Questions

LIQUOR / BEVERAGES
 

Prices for liquor and beverages vary greatly, depending on the amount and brand of alcohol served. Traditionally, at least champagne or punch should be served to toast the couple. 

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Options

 White and red wines, scotch, vodka, gin, rum, and beer are the most popular alcoholic beverages. Sodas and fruit punch are popular nonalcoholic beverages served at receptions. And of course, don't forget coffee or tea. There are a number of options and variations for serving alcoholic beverages: a full open bar where you pay for your guests to drink as much as they wish; an open bar for the first hour, followed by a cash bar where guests pay for their own drinks; cash bar only; beer and wine only; nonalcoholic beverages only; or any combination thereof.

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Things To Consider

If you plan to serve alcoholic beverages at a reception site that does not provide liquor, make sure your caterer has a license to serve alcohol and that your reception site allows alcoholic beverages. If you plan to order your own alcohol, do so three or four weeks before the event. If you plan to have a no-host or "cash" bar, consider notifying your guests so they know to bring cash with them. A simple line that says "No-Host Bar" on the reception card should suffice.

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In selecting the type of alcohol to serve, consider the age and preference of your guests, the type of food that will be served, and the time of day your guests will be drinking.

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On the average, you should allow 1 drink per person per hour at the reception. A bottle of champagne will usually serve six glasses. Never serve liquor without some type of food. Use the following chart to plan your beverage needs:

If you are hosting an open bar at a hotel or restaurant, ask the catering manager how they charge for liquor: by consumption or by number of bottles opened. Get this in writing before the event and then ask for a full consumption report after the event.

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Beware

In today's society, it is not uncommon for the hosts of a party to be held legally responsible for the conduct and safety of their guests. Keep this in mind when planning the quantity and type of beverages to serve. Also, be sure to remind your bartenders not to serve alcohol to minors.

  FEE TO POUR COFFEE

In addition to the corkage and cake-cutting fees, some facilities also charge extra to pour coffee with the wedding cake.

Things To Consider

It is considered a courtesy to feed your photographer, videographer, and any other "service provider" at the reception. Check options and prices with your caterer or reception site manager. Make sure you allocate a place for your service providers to eat. You may want them to eat with your guests, or you may prefer setting a place outside the main room for them to eat. Your service providers may be more comfortable with the latter.

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GRATUITY

It is customary to pay a gratuity fee to your caterer. The average gratuity is 15% to 18% of your food and beverage bill.

 PARTY FAVORS

Party favors are little gift items given to your guests as mementos of your wedding. They add a very special touch to your wedding and can become keepsakes for your guests.

Options

 White matchboxes engraved with the couple's names and wedding date; cocktail napkins marked in the same way; individually wrapped and marked chocolates, almonds, or fine candy are all popular party favors. Wine or champagne bottles marked with the bride and groom's names and wedding date on a personalized label are also very popular. These come in different sizes and can be purchased by the case. If you can afford it, you may also consider porcelain or ceramic party favors. These can be custom-fired with your name and wedding date on them. A new idea that's gaining in popularity among environmentally conscientious couples is to present each guest with a tiny shoot of an endangered tree to be planted in honor of the bride and groom.

Things To Consider

   Personalized favors need to be ordered several weeks in advance.

          

          DISPOSABLE CAMERAS

A great way to inexpensively obtain many candid photographs of your wedding day is to place a disposable 35 mm camera loaded with film on each table at your reception, and to have your guests take shots of the event! Disposable cameras come pre-loaded with film. Your guests can leave the cameras at their table or drop them in a basket or other labeled container near the entrance to the reception site. Arrange for someone to collect the cameras after the event. Tell your DJ, musician, or wedding coordinator to encourage your guests to take photographs with the disposables. You will end up with many beautiful, memorable and candid photographs of your reception.